Online board meetings are virtual ones that use a reliable video conference software. These meetings can be held from the comfort of your home or another location with internet access. They provide many benefits, including greater governance for nonprofits, more efficient time for meetings and increased diversity of participants.
If you are considering online board meetings the first thing you must be sure to verify local laws and regulations and with your mission-driven group. They are generally prohibited by the internal policies of some mission-driven corporations and organizations, and may be illegal in specific states or regions.
Before the virtual meeting, participants should ensure that their equipment (computer headsets, headsets, microphones) is working properly. The person who is organizing the meeting should create an agenda and invite everyone to take part. Attach a copy to the invitation to the calendar to ensure that everyone has access to it. You can also add notes, feedback, or comments ahead of time. This will make it easier to organize the meeting and increase participation.
During the meeting, board members must adhere to the rules of online meetings by turning off their cameras and speaking only when asked to speak. The chair of the board can solicit volunteers who would like to lead the discussion https://www.board-room.blog/how-characteristics-of-board-of-directors-affect-companys-performance and appoint as a notetaker. The chair of the board should conduct quick check-ins to ensure that everyone is on the same page and is on the same page.
It’s essential to follow up on any action items or deadlines that have been assigned in person or listed on the board platform. This will encourage accountability, and allows board members to reach out to board members who aren’t fulfilling their duties.